The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position is required to provide onsite office support to the Mexico office as well as virtual support for other colleagues.

Main activities might include:

• Organization of disposal of confidential documents (shredding, destruction…) and recycling.
• Participate in planning and coordination of corporate meetings and events.
• Participate in local meetings, follow up on action items with line manager.
• Provide reception and guest services, welcome visitors and employees.
• Process courier labels for mail and scheduled deliveries.
• Follow and enforce visitor management policies.
• Invoice and payable.
• First contact point for office support.
• Procurement: raising requisitions for new and current vendors, processing and tracking POs and invoices, maintaining payable records.
• IT: liaising with IT Manager on recycling of material, raising tickets for planned electricity interruption, collecting return material from leavers.
• HR: Coordinating availability and coordinating of HSE requirements to meet government regulations.
• Support manager as needed to maintain shared folder of documents, reports, contracts, etc.
• Good English skills.
• Since the selected employee will be working alone for most of their time, it is necessary for them to be organized, independent, and detail-oriented in order to carry out their tasks appropriately.
• Good English skills.