Are you ready to launch your career in a dynamic, fast-paced environment where learning and growth are part of the everyday experience? Parexel is seeking a proactive and detail-oriented Administrative Assistant to support our high-performing Sales team. This hybrid role at our new Headquarters in North Hills, NC (3 Days In-Office / 2 Days Remote after initial training period complete) offers exceptional exposure to our global business, meaningful collaboration, and the chance to make a real impact on our Business, and most importantly, to patients.

What You’ll Do

Sales Support & Client Interface

•             Respond to unqualified leads and unsolicited inquiries via phone, mail, and website

•             Interface with clients to acknowledge proposals, establish timelines, and relay questions during proposal preparation

•             Coordinate proposal development, production, and delivery

•             Schedule and facilitate client meetings and teleconferences

•             Assemble and tailor sales support materials (e.g., therapeutic profiles, study-specific content)

Administrative Responsibilities

•             Maintain and update CRM database with client interactions, study status, and revision requests

•             Track Confidentiality Agreements and Contracts in coordination with

Business Operations

•             Organize proposal paperwork and maintain department/client files

•             Conduct research to support business development

•             Coordinate logistics for internal prep meetings and client-facing events

•             Manage travel arrangements, authorizations, and expense reports with precision and efficiency

•             Assist in the preparation of client facing sales PowerPoint presentations

•             Leverage prior experience with expense reporting software to create and manage accurate reports

•             Maintain daily calendar and schedules, ensuring seamless coordination across teams

General Office Support

•             Provide general administrative and clerical support as needed

What You Bring

•             Two to four years of previous administrative experience in a corporate setting

•             Proven experience managing and creating expense reports using dedicated software

•             Strong background in travel coordination and meeting logistics

•             Ability to multi-task and manage competing priorities with grace and efficiency

•             Exceptional attention to detail and organizational skills

•             Professional communication style with the ability to interface confidently with senior leaders, clients, and cross-functional teams

•             Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

•             Experience with CRM systems preferred

•             A collaborative spirit and eagerness to learn

Why Parexel?

At Parexel, you’ll be part of a team that values innovation, integrity, and excellence. This role offers:

•             Exposure to global business operations

•             Hands-on learning and mentorship

•             A vibrant, supportive team culture

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