About the Role

We are seeking a highly skilled and proactive Project/Team Coordinator (Program Coordinator) to provide essential support to our account teams within Medical Communication. In this role, you will ensure efficient and effective management of projects within agreed priorities and timescales, maintaining the highest quality standards while adhering to budgets. You will work with various internal and external stakeholders.

The role can be home or office based.

Job Purpose

• Provide skilled, proactive project coordination support to assigned account team(s) and allocated projects

• Ensure efficient project management with minimal supervision

• Maintain internal project tracking systems

• Maintain internal/client databases and documentation

• Prepare for team meetings, including scheduling, material preparation, and minute-taking

• Maintain client publication tracking tools (e.g., Datavision, PubStrat)

• Assist with financial tracking of projects, including preparing hour reports and invoice schedules

• Coordinate arrangements for client, authors, and faculty/KOL meetings

• Assist in proposal, budget development, and pitch presentation development

• Organize own workload, prioritizing work through regular discussions with Manager

• Organize travel and accommodation for team members, make arrangements for client visits and off-site meetings

Skills and Experience required for the role:

• Degree preferred, e.g., Life Science, Marketing, Business qualifications

• Project and team coordination; Experience within the medical communications environment would be an advantage

• Advanced proficiency in Word, PowerPoint, Excel, SharePoint and Outlook;

• Strong interpersonal and communication skills

• Excellent organizational and multi-tasking abilities

• Accuracy and attention to detail

• Team player with client-focused approach

• Motivated, proactive, flexible approach

• Confidentiality and professional demeanor

• Proficient use of the English language