We are seeking a detail-oriented and proactive Program Specialist to join our dynamic Medical Communications team. In this role, you will coordinate and deliver complex healthcare communication projects, working cross-functionally with scientific, editorial, and client services teams to ensure successful project outcomes.

Key Role Responsibilities:

Project Planning & Setup

• Collaborate with Senior Program Specialists, Account Managers, and Scientific Services to define project scope and requirements

• Create comprehensive project plans, delivery schedules, and assist with metrics and risk management

• Establish communication protocols and client approval processes

• Set up appropriate project tracking systems and folder structures

• Initiate and lead project kick-off meetings

Project Execution & Management

• Manage assigned projects according to agreed internal and client processes

• Serve as the key point of contact for project status updates to clients, faculty, and internal teams

• Coordinate cross-functional project teams and lead regular progress meetings

• Draft and circulate meeting minutes and action points, ensuring follow-up on deliverables

• Maintain detailed awareness of project status to respond appropriately to stakeholder inquiries

Budget & Resource Management

• Monitor project budgets and delivery timelines, addressing variances proactively

• Support resource planning and staffing requirements

• Monitor freelance resource progress in collaboration with Scientific Team Leads

• Identify scope changes, assess cost implications, and communicate to management

Experience and Skills required for the role:

• Bachelor's degree in Business or Life Sciences preferred

• A few years' experience in medical communications

• Experience working with publications within oncology - must

• Understanding of healthcare industry regulations (EACCME/ACCME/FDA/AMA)

• Knowledge of publication guidelines and processes

• Strong project management expertise with ability to deliver on time and within budget

• Excellent organizational skills with attention to detail

• Outstanding interpersonal and communication skills (both written and verbal)

• Advanced proficiency in Microsoft Office suite (Word, PowerPoint, Excel)

• Proactive approach to problem-solving

• Fluent in English, written and spoken